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There are instances when we need to highlight a row or a column, depending on the data we have and the desired results. As a result, cell B2, C2 and cell D2 also contain the formula =$C2="USA", cell A3, B3, C3 and D3 contain the formula =$C3="USA", etc. Conditional Formatting is a feature in Excel that allows us to change the format of cells based on a set of rules or conditions. Select a formatting style and click OK.Įxplanation: we fixed the reference to column C by placing a $ symbol in front of the column letter ($C2). Thus, cell A2 contains the formula =ISODD(A2), cell A3 contains the formula =ISODD(A3), etc.ġ0. Excel automatically copies the formula to the other cells. Excel highlights all odd numbers.Įxplanation: always write the formula for the upper-left cell in the selected range. Select 'Use a formula to determine which cells to format'.Ħ. Formulas that apply conditional formatting must evaluate to TRUE or FALSE.Ĥ. Take your Excel skills to the next level and use a formula to determine which cells to format. Under Sort by select Icons and under Sort On select Conditional Formatting Icon.
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Note: you can also use this category (see step 3) to highlight the top n items, the top n percent, the bottom n items, the bottom n percent or cells that are below average. Step 2 A dialog box with multiple options will appear. Excel calculates the average (42.5) and formats the cells that are above this average. To highlight cells that are above average, execute the following steps.ģ. Click Clear Rules, Clear Rules from Selected Cells. To clear a conditional formatting rule, execute the following steps.ģ. Note: you can also use this category (see step 3) to highlight cells that are less than a value, between two values, equal to a value, cells that contain specific text, dates (today, last week, next month, etc.), duplicates or unique values. Excel changes the format of cell A1 automatically. In the example above, you have a list of transactions, and you want to highlight the cells in Column D for which the order hasn’t been delivered yet, i.e., the text in that cell is No. Let’s understand with the help of an example. Navigate to Home tab and click Conditional Formatting button, you will see list of different options. Conditional Formatting allows you to format a cell based on the text entered in it. Excel Conditional Formatting already lets you format cells based on the value of those cells or the value of the formulas in those cells (see our conditional formatting tutorial for more details. Conditional Formatting allow users to show only specific data that meets a certain criteria or condition. This guide will provide you with step-by-step examples of the most popular conditional formatting functions. You can also create rules with your own custom formulas. It is an excellent way to visualize data in a spreadsheet.
Conditional formatting excel how to#
Excel highlights the cells that are greater than 80. How to Use Conditional Formatting In Excel Based On Text. Conditional Formatting in Excel enables you to the cells with certain color depending on the condition.
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Enter the value 80 and select a formatting style. Click Highlight Cells Rules, Greater Than.Ĥ. On the Home tab, in the Styles group, click Conditional Formatting.ģ.